The United Nations World Food Programme (WFP) is the world's largest humanitarian agency, fighting hunger worldwide. We are seeking to fill the position of Resource Management Analyst P3, based in our Country Office in Kinshasa, Democratic Republic of the Congo.
The Resource Management Analyst will report to the Country Director (or designate) and be responsible for the following duties:
- Review budget and revised budget plans for new and on-going projects to provide expert advice on budgetary adjustments required for effective utilization of funds by the Country Office (CO);
- Recommend follow up actions in respect to approval process for all projects so that all documentation is in line with the Programme Review Committee (PRC) recommendations and data in WFP corporate systems is accurate;
- Provide comprehensive analysis on project performance and financial surplus/deficit, and recommend appropriate actions to be undertaken by CO management.
- Monitor level and conditions for unassigned funds in projects to alert Fund Managers (Country Directors or Regional Directors) on approaching deadlines and actions to be taken;
- Monitor the use of resources assigned to projects and provide expert advice to Fund Managers on actions to be taken in case of potential shortfalls and surpluses;
- Provide input into the design of tools to facilitate monitoring of resource utilization and identification of surpluses and shortfalls;
- Support the preparation of advance financing requests by providing recommendations to the Regional Director; monitor and provide advice on all internal and external borrowing and repayment arrangements;
- Advise on actions required for closure of operations;
- Provide expert advice on regulations and procedures related to resource management and financial reporting.
Operations Implementation Planning
- Support the preparation of various documents, e.g. funding proposals and assignment plans, budgets for donor proposals, import parity forms and presentation of costs versus benefits of local purchases, etc;
- Monitor commodity and cash requirements, availability and shortfalls (pipeline) for all operations in the region;
- Ensure that CO pipeline submissions are accurate and reflect project requirements and situation on the ground;
- Collate operational pipeline data and prioritize operations within the Regional Bureau (RB) according to severity of pipeline shortfalls. Advise RB management and Headquarters (HQ) on resource allocations;
- Support the preparation of pipeline reports and strategy definition for the utilization of resources during emergencies;
- Coordinate or advise on coordination of commodity loans and borrowings between countries within the region and between regions;
- Provide food-demand plan aggregated by common corridors to support management of the Forward Purchase Facility (FPF) and provide information to guide RB decision-making when multiple projects compete for the same FPF stock.
- Prepare and disseminate comprehensive regular/ad hoc analytical reports related to resource management to facilitate forecasting and decision making process;
- Oversee accuracy of data in all operational reports prepared by RBs, COs or HQ;
- Develop staff capacity in budget planning, fund management and operational planning through training and coaching;
- Contribute to corporate initiatives in support of funds and budget management and corporate system enhancements;
- Perform other duties as required.
Qualifications & Experience Required
- University degree, preferably at the advanced level, in Business Administration, Finance, Accounting, Economics or other related field with advanced training/courses in management of resources or other related field.
- At least five years of postgraduate progressively responsible professional experience in financial, budgeting and accounting systems in commercial enterprises, national governments or international organizations;
- Previous experience of working in emergency context is an asset.
Technical Skills & Knowledge:
- Excellent knowledge of financial and budgetary principles and practices and understanding of resources planning, monitoring and reporting including the linkages to operational effectiveness;
- Training and/or experience utilising computers, including word processing, spreadsheet and other standard WFP software packages and systems, such as SAP and other budgeting and accounting systems;
- General knowledge of UN system policies, rules, regulations and procedures is desirable.
- Proven analytical skills, sound judgement and ability to provide technical advice;
- Demonstrated initiative and conceptual, planning and organizational skills;
- Ability to prepare in-depth analytical reports and present well-formulated recommendations to the management;
- Good understanding of linkages between policies and operational practices;
- Proven ability to establish and maintain effective working relations and deal patiently and tactfully with people of different national and cultural backgrounds;
- Demonstrated high sense of integrity, trust and confidence.
- Working knowledge (proficiency/level C) of English and intermediate knowledge (level B) of French;
- Knowledge of another UN official language (Arabic, Spanish, Russian or Chinese) or Portuguese (one of WFP’s working languages) is desirable.
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Step 2: Click on “Description” to read the position requirements and “Apply” to submit your application.
NOTE: You must complete Step 2 in order for your application to be considered for this vacancy.
Deadline for applications: 7 October 2014