Friday, August 29, 2014

RECORDS MANAGEMENT OFFICER - Zambia Catholic University

RECORDS MANAGEMENT OFFICER (01)
The candidate will be responsible for maintaining all the student and staff records in the Registry Department.
Qualifications
  • A degree in Library studies or records management or its equivalent from a recognized institution
  • Three (3) years relevant experience preferably in a public registry or Institution of higher a learning
  • Well conversant with records management procedures and practices including records classification and indexing schemes,
  • Excellent computer skills
  • Candidates with Higher Diploma In Library studies and relevant work experience will also be considered
Responsibilities
  • Ensuring security of information and records in the Registry Department
  • Storage and maintenance of files and records
  • Updating and maintenance of records and file indexing
  • Ensuring access restriction
  • Management of files movement
  • Sorting and classifying documents for tiling and storage
  • Any other duties assigned by the supervisor
HOW TO APPLY
Interested candidates should apply enclosing their detailed CVs, copies of certificates and daytime contact numbers. Applications should reach the undersigned not later than 12th September 2014.
The Registrar
The Zambia Catholic University
PO Box 260410
Plot 1937 Ntundwe Drive
KALULUSHI
Please note that only shortlisted candidates will be contacted.

HUMAN RESOURCE OFFICER - Zambia Catholic University

JOB TITLE: HUMAN RESOURCE OFFICER (01)
Reporting to the Assistant Registrar in charge of administration, the Human Resource Officer will be responsible for providing support in the various human resource functions, which include recruitment, staffing.,training and development, performance monitoring and employee counseling.
Qualifications
  • Be a holder of a Degree in Human Resource or Social Work.
  • Have experience and served as a Human Resource Officer for at least three (3) years in a busy private or public service organization.
  • Should be Computer literate and familiar with Human Resource Management Systems
  • Should be a member of ZIHRM
Responsibilities
  • Provide advice and assistance in developing human resource plans develop and implement a human resource and personnel management plans, policies and procedures
  • Coordinate the issuance and renewal of staff contracts.
  • Provide advice and assistance to staff and management on pay and benefits systems.
  • Research and monitor human resource systems with other institutions
  • Explain provisions of the personnel policy
  • Explain employment standards and legislation such as workers compensation and labour Act.
  • Identify employee training and development opportunities
  • Provide staff orientations and induction of staff.
HOW TO APPLY
Interested candidates should apply enclosing their detailed CVs, copies of certificates and daytime contact numbers. Applications should reach the undersigned not later than 12th September 2014.
The Registrar
The Zambia Catholic University
PO Box 260410
Plot 1937 Ntundwe Drive
KALULUSHI
Please note that only shortlisted candidates will be contacted.

ASSISTANT REGISTRAR -ADMINISTRATION (01)

ASSISTANT REGISTRAR -ADMINISTRATION (01)
Reporting to the Registrar, the candidate will be responsible for managing the administrative and tIie smooth operation of the Registry functions.
Qualifications
  • Master’s degree in Social Sciences, Public Administration, Human Resource Management or related field.
  • Bachelors degree in Social Sciences, Public Administration, Human Resource Management or related field.
  • 5 years relevant work experience in educational administration
  • Excellent Communication Skills in English
  • Proficiency in writing minutes
  • Member of ZIHRM
  • Computer Literate
  • Well conversant with Zambian Labour Legislation
  • Good analytical skills and quick decision making abilities.
  • Good problem solving, planning and organizational skills
  • Possession of excellent interpersonal skills
Responsibilities
  • In charge of all Administrative and Human Resource functions in the entire University
  • Coordinate arid manage the maintenance and efficient use of the University facilities
  • Supervise all physical works and renovations in the University
  • Ensure efficient utilization of resources by enforcing policies and procedures to reduce costs, damages and wastage
  • Allocation of office space to ensure optimal accommodation of all staff
  • Taking minutes in various University Committee Meetings
  • Manage University Vehicles
  • Coordinate security and safety operations in the University
  • Act as the university Liaison officer to both internal and external stakeholders on HR issues
HOW TO APPLY
Interested candidates should apply enclosing their detailed CVs, copies of certificates and daytime contact numbers. Applications should reach the undersigned not later than 12th September 2014.
The Registrar
The Zambia Catholic University
PO Box 260410
Plot 1937 Ntundwe Drive
KALULUSHI
Please note that only shortlisted candidates will be contacted.

Operations Manager

POSITION PURPOSE
Responsible for planning, organizing, and directing the activities of the Portfolio.  Oversees leasing contracts, procures services, handles third party service contracts, and directs maintenance procedures.  Ensures that all buildings, grounds, and equipment are well maintained and in optimal working condition.  Develops and implements departmental policies and procedures and ensures that all operations are in accordance with established health and safety regulations.  Ensures that services purchased are of acceptable quality at the least possible cost.  Keeps Senior Management well informed of area activities and significant problems.  Trains, directs, and appraises assigned personnel.
ESSENTIAL FUNCTIONS AND BASIC DUTIES
  1. Assumes responsibility for the planning, development, and implementation of effective operations management policies, procedures, and planning.
  2. Assumes responsibility for the effective operations management of Centre and facilities.
  3. Assumes responsibility for the security of all the Centre facilities.  Conducts scheduled inspections of security systems and implements improvements as necessary.
  4. Assumes responsibility for ensuring the efficient and cost effective administration of centre operations.
  5. Assumes responsibility for ensuring professional business relations with vendors, contractors, and trade professionals.
  6. Effectively supervises Centre personnel, ensuring optimal performance.
  7. Assumes responsibility for related duties as required or assigned
PERFORMANCE MEASUREMENTS
  1. Good communication and coordination exists with departments.  Assistance is provided as needed.
  2. Senior Management is appropriately informed of area activities and of any significant problems.
  3. Operations personnel are well trained, effective, and efficient.  Appropriate supervision and assistance are provided.
  4. Company facilities are well maintained and secure and meet the needs of the Company.
  5. Centre operations are efficiently and cost effectively administered.
  6. Current and future centre needs are well planned and budgets are established and maintained.
  7. Effective business relations exist with vendors, contractors, and trade professionals.
QUALIFICATIONS
 Education/Certification: Full Grade 12. Additional related maintenance and centre management training preferred.
Required Knowledge: Excellent understanding of centre management procedures.
Knowledge of budgeting, service contracts, and leasing agreements.
Experience Required: Five or more years of related experience, with at least two or more years of supervisory experience.
Skills/abilities: Excellent leadership abilities.
Able to organise, coordinate, and direct team activities.
Strong problem solving skills.
Good communications skills.
Able to use all related maintenance equipment and computer applications.
Only suitably qualified invidual’s, with the relevant work experience and expertise should send us their CV’s in word format.
To apply for this job email your details to admin@tdlzambia.com

Zambia Catholic University Jobs - August 2014

JOB TITLE: ASSISTANT REGISTRAR -ADMINISTRATION (01)
Reporting to the Registrar, the candidate will be responsible for managing the administrative and tIie smooth operation of the Registry functions.
Qualifications
  • Master’s degree in Social Sciences, Public Administration, Human Resource Management or related field.
  • Bachelors degree in Social Sciences, Public Administration, Human Resource Management or related field.
  • 5 years relevant work experience in educational administration
  • Excellent Communication Skills in English
  • Proficiency in writing minutes
  • Member of ZIHRM
  • Computer Literate
  • Well conversant with Zambian Labour Legislation
  • Good analytical skills and quick decision making abilities.
  • Good problem solving, planning and organizational skills
  • Possession of excellent interpersonal skills
Responsibilities
  • In charge of all Administrative and Human Resource functions in the entire University
  • Coordinate arid manage the maintenance and efficient use of the University facilities
  • Supervise all physical works and renovations in the University
  • Ensure efficient utilization of resources by enforcing policies and procedures to reduce costs, damages and wastage
  • Allocation of office space to ensure optimal accommodation of all staff
  • Taking minutes in various University Committee Meetings
  • Manage University Vehicles
  • Coordinate security and safety operations in the University
  • Act as the university Liaison officer to both internal and external stakeholders on HR issues
HUMAN RESOURCE OFFICER (01)
Reporting to the Assistant Registrar in charge of administration, the Human Resource Officer will be responsible for providing support in the various human resource functions, which include recruitment, staffing.,training and development, performance monitoring and employee counseling.
Qualifications
  • Be a holder of a Degree in Human Resource or Social Work.
  • Have experience and served as a Human Resource Officer for at least three (3) years in a busy private or public service organization.
  • Should be Computer literate and familiar with Human Resource Management Systems
  • Should be a member of ZIHRM
Responsibilities
  • Provide advice and assistance in developing human resource plans develop and implement a human resource and personnel management plans, policies and procedures
  • Coordinate the issuance and renewal of staff contracts.
  • Provide advice and assistance to staff and management on pay and benefits systems.
  • Research and monitor human resource systems with other institutions
  • Explain provisions of the personnel policy
  • Explain employment standards and legislation such as workers compensation and labour Act.
  • Identify employee training and development opportunities
  • Provide staff orientations and induction of staff.
RECORDS MANAGEMENT OFFICER (01)
The candidate will be responsible for maintaining all the student and staff records in the Registry Department.
Qualifications
  • A degree in Library studies or records management or its equivalent from a recognized institution
  • Three (3) years relevant experience preferably in a public registry or Institution of higher a learning
  • Well conversant with records management procedures and practices including records classification and indexing schemes,
  • Excellent computer skills
  • Candidates with Higher Diploma In Library studies and relevant work experience will also be considered
Responsibilities
  • Ensuring security of information and records in the Registry Department
  • Storage and maintenance of files and records
  • Updating and maintenance of records and file indexing
  • Ensuring access restriction
  • Management of files movement
  • Sorting and classifying documents for tiling and storage
  • Any other duties assigned by the supervisor
HOW TO APPLY
Interested candidates should apply enclosing their detailed CVs, copies of certificates and daytime contact numbers. Applications should reach the undersigned not later than 12th September 2014.
The Registrar
The Zambia Catholic University
PO Box 260410
Plot 1937 Ntundwe Drive
KALULUSHI
Please note that only shortlisted candidates will be contacted.

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